Writing a Memo

Writing a Memo

Do you need help in writing an excellent memo?

Here is an example of a question.

Write an official memo to my instructor in which you explain the strengths and weaknesses of the instructions (see the PDF attachment below label Group2P4) based on the grading criteria below, and the ease with which you were able to perform the instructions.
Keep the following grading criteria in mind:
1 Audience and Purpose: Consider audience (Your intended audience is a novice audience – they will not know specialized knowledge) and purpose (what exactly should they be able to accomplish).
2 Introduction: Why / When / Who (if appropriate); List of tools /materials;
Safety information: labeling, cautionary text, etc.
3 Step by Step Instructions: Numbered steps (possibly 2-level); each step = a single task; Add any specific directions (e.g. “Don’t over-tighten bolts”); don’t be too concise; Appropriate graphics; Imperative mood – no passive voice; Do not omit articles (a, an, the).
4 Conclusion: Maintenance tips; Serving suggestions; Troubleshooter’s guide; Contact info if relevant, etc.
5 Appearance: Headings and spacing help add clarity; numbering system clear; Document is accessible and “user-friendly.”
6 Revision Checklist: Found in textbook p.574 (for instructions).
7 Document is grammatically correct and error-free.