Human Resource Management

Planning Activity Requirements

Purpose

The purpose of the planning activity is to learn the process for staffing a job.  Accordingly, the planning activity is in three parts.  The first part focuses on planning and job analysis.

The value of part 1 is 50 points.  Part 2 concentrates on recruitment planning, and is worth 30 points.  Part 3 focuses on the selection tools required to assess job candidates.  Part 3 is valued at 20 points.  The planning activity is a prepared report for management use. It should be prepared and presented in this context (professionally) together with supporting documentation. Please understand that the report requires an introduction, body and conclusion like most papers.

Part 1 – Job Analysis

A job analysis is a purposeful, systematic process for collecting information on the important, work-related aspects of a job.  The following are steps to consider as you prepare your reports.

Step 1:  Read chapter 4 & 5.

Step 2:  Select a job (position).  Try to find one you have some interest in, as well as one in which you know someone who currently holds the job.  This job will be also be the focus of the remainder two portions of the Planning Activity.

Step 3:  Choose and apply a job analysis method.  Explain its purpose and your rationale for its use. Discuss its source (i.e., Where did the data come from?).

Step 4:   Acknowledge how this position works with other positions in the work environment (internal & external). Be specific. Provide examples.

Step 5:  Construct a Job Requirements Matrix (See notes on Job Requirements Matrix).  To create this matrix, enough information has to be collected about the job to do the following:

Develop tasks statements (What is done, what is produced, materials used, who is it done for?)

Divide the tasks into dimensions

Rate the importance of the tasks

Identify the KSAO’s

Rate the importance of the KSAO’s

Determine the context  in which the job will be performed

Develop and write a job description for the job including the essential functions of the job

Develop and write the job specifications for the job

The position data can be collected from anywhere you choose.

Create a written report documenting the process you undertook to complete the steps.  I am interested in reading your thought and decision making processes so that I can understand what you did and why.  This report can be no longer than 3 pages (typed, double-spaced).

The actual outputs from the Steps (e.g., the task statements, etc.) should be placed in an Appendix.  Be sure to reference the items in the Appendix in the 3-page report.  The appendix can be any length and may include graphs, charts, and exhibits.

Part 2 – Recruitment Plan

Step 1: Read Chapter 5.

Step 2:  Develop a yield ratio for your job.  Collect as much information as you can from your contacts to create the numbers in the yield ratio. (Provide the algorithm)

Step 3:  Develop a recruitment strategy by:

Describing where to look to develop a pool of applicants

Determining the sources from which qualified applicants can be located (How to look)

Determine how often to look by developing a time line. (Time from position opening until filled)

Step 4:  Develop a search strategy by

Creating the message you want publicized

Determining how you will disseminate the message

Step 5:  Estimate the cost of your recruitment and search strategies.    Use rationale when determining these numbers. (Itemize the budget)

Step 6:  Create a written report documenting the process you undertook to complete the steps.  I am interested in reading your thought and decision making processes so that I can understand what you did and why.  This report can be no longer than 3 pages (typed, double-spaced).  Please understand that the report requires an introduction, body and conclusion.  The actual outputs from Steps 2-5 (e.g., the yield ratio, etc.) should be placed in an Appendix.  Be sure to reference the items in the Appendix in the 3-page report.  The appendix can be any length and may include graphs, charts, and exhibits.

Part 3 – Selection Tools

Step 1: Read Chapters 6 & 7.

Step 2:  Select and develop the Initial Assessment Methods you want to use to select applicants for your job. You must use at least 2 different methods.  Provide rationale for your selections.

Step 3:  Select and develop the Substantive Assessment Methods you want to use to select applicants for your job.  You must use at least 2 different methods.  Provide rationale for your selections.

Step 4:  Provide 2 performance measures to evaluate your efforts on this assignment and your rationale.  Review scorecard data.  One measure must be quantitative (include an algorithm).

Step 5:  Create a written report documenting the process you undertook to complete the steps.  I am interested in reading your thought and decision making processes so that I can understand what you did and why.  This report can be no longer than 3 pages (typed, double-spaced).  Please understand that the report requires an introduction, body and conclusion. The actual outputs from Steps 2-3 (e.g., the actual assessments.) should be placed in an Appendix.  Be sure to reference the items in the Appendix in the 3-page report.  The appendix can be any length and may include graphs, charts, and exhibits.

Requirements & Considerations for the Planning Activity

Put identifiers on an end page

Include a table of contents

Include page numbers on text

Use citations

Provide references

Appendix items have a title (example):

Appendix A

Job Requirements Matrix

Reference appendix items in the text

“The job requirements matrix is presented in Appendix A.”

First use of acronym should be spelled out completely followed by the acronym in parentheses

Proper use is “knowledge, skills, abilities and other (KSAO)”

Explain all acronyms – EXCEL, ONET, Myers Briggs.  What are these things?

Scale numbering system should be explained on scales

The presentation should read as a report.  Again, an introduction, a body and a conclusion are necessary.  The write-ups should be followed by appendix items. Provide your rationale in the write-up for your choices.  Why did you make this choice?  How does it relate to the job?

Be mindful of sentence structure

FYI:  Itemize your budget

FYI:  Provide the algorithm for the yield ratio (show your work)

The planning activity will be penalized 10 points for each class period it is late

Decisions and plans should be specific to the position that you choose