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The Effects of Workplace Diversity on the Performance of organizations
The Effects of Workplace Diversity on the Performance of organizations
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The underlying literature on the workplace diversity mainly entails two major bodies of work that focuses on the advancement of the conceptual frameworks for comprehension of diversity and its corresponding effects on the organizational behavior and performance.
Workplace diversity is normally depicted as a more multifaceted, controversial and corresponding political portents (ROBERSON, 2013, 115-134). It is normally conceptualized from numerous perceptions. The concept of diversity ought to be constrained to particular cultural categories namely race and gender. Diversity is mainly based on the race, ethnicity and corresponding gender that cannot be comprehended within the similar mean in line with the diversity of the governmental functions, capabilities and cognitive locations. Moreover, the chief issues that pertain to diversity are contemporary because of the discernment and segregation of the cultural groups from old-fashioned organizations (KONRAD, 2006, 34-78). Thus, diversity is a concept that is inclusive to entire people thereby making it cumbersome in identification of the underlying discrimination practices. The main concern of diversity pertain to the perspective is that wide definition that imply all differences among populace. This wills results to reduction of the concept of the diversity. The underlying danger is narrowly defining, nevertheless; it only entail on single dimension of the cultural diversity such as race, civilization, gender or age. Since prevailing cultural diversity dimension mainly interacts with other corresponding dimensions of diversity that consequently narrow the concept of the diversity deficient thus failing to recognize these underlying interactions.
Prevailing researchers normally argue that diversity mainly entails all the likely means of populaces with differences features (KARSTEN, 2006, 67-127). People normally differ because of the race, gender, age and corresponding demographic categories. Difference in populace also arises from their underlying values, capabilities, organizational operation, occupancy and corresponding personality. Moreover, researchers and scholars do contend that a person possesses numerous identities and the manifold can never be segregated within an organizational setting. Besides of the rising race, ethnicity, gender and race, people also possess specific knowledge, behavior and corresponding intellectual style to the work place. Thus, in order to comprehend the prevailing dynamics that pertains to the heterogeneous workplace, collaborating impacts of the multi-dimensional diversity that ought to be tackled (ROBERSON, 2013, 115-134). Moreover, the widening of the concept of diversity possesses potential positive impacts on diversity administration programs since it is normally acceptable in case it is inclusive. Inclusive is not normally oriented towards the corresponding particular demographic groups of workers that are conceptualized workplace diversity via advancement of the five collection of categorization. The classification normally takes the forms of demographic characteristics that mainly entail age, gender, physical status, background, sexual alignment, religion and education. The other form of classification entail skills and abilities, values, perspectives, task associated with knowledge and attitudes; private, intellectual and corresponding attitudinal styles (KONRAD, 2006, 34-78). Other demographic features of classification mainly entail status within the organization such as individual’s categorized position, expert domain, departmental connection coupled with the corresponding superiority (KARSTEN, 2006, 67-127). Ideally, the underlying workplace diversity nonfiction promotes three diverse conjectural frameworks that pertain to the assessment of the likely impacts of the workplace diversity.
Social classification mainly describe the prevailing categorization of the populace based on the existing salient attributes such as ethnicity, race and gender that normally results in stereotyping on the underlying differences within the workplace. Similarity and corresponding attraction theory mainly assert that existing similarity in regard to salient and non-salient attributes such as race and values results to escalation of the interactive desirability and affection. Moreover, the prevailing information that regard to the decision making theory aids in assessment of effects of distribution of fundamental information and proficiency on work terms (ROBERSON, 2013, 115-134). These theories results to diverse and inconsistent suppositions that concern impacts of diversity on the underlying group procedure and corresponding performance. Social classification coupled with the similarity attraction theory predicts negative impacts that mainly entail reduction within the prevailing within-group communiqué, eradication of gratification and commitment and escalated labor turnover (KONRAD, 2006, 34-78). Nevertheless, the underlying information and corresponding decision making viewpoint and positive impacts of diversity are normally hypothesized since they are more difference in terms of the work-teams, which results to more creativity and escalated of performance of workforce.
Numerous factors are normally seen as the source of conflict of diversity within the work-team composition. Research depicts that identification of individual group members possessing clear groups’ results to disruption of the group crescendos. Moreover, self-classification theory depicts that underlying out-group members evoke more abhorring, distrust and rivalry as compared to in-group out-group members that unfounded inevitably thereby giving the perception. Nevertheless, biases against the prevailing out-group members normally unfold spontaneously due to discernment of a salient quality. In case the underlying out-group members emanates from either cultures or sub cultures that possess in-group members having unacquainted, philological or paralinguistic differences they might results to enhancement of miscommunication and misinterpretation (KARSTEN, 2006, 67-127). Minimal palpable differences related with the attitude, perceptions and anticipations results to subtler that are formidable and deterrents to communication and comprehension within the prevailing diverse group.
Empirical assistance for the prevailing assumption stipulates that all existing dimensions pertaining to diversity results to negative impacts thus confirming the emphasis of the social categorization, which depicts the resemblances and dissimilarities that leads to the classifications thereby favoring individual’s in-group to the harm of the out-group social. Moreover, intra-group level approach ideally referred to a interpersonal demography, which depicts that these work group as the challenging formation of the sub-group. Moreover, homogeneous groups’ members of difference work-groups normally display less affection to others thus showing fewer obligations to their corresponding particular organizations (KONRAD, 2006, 34-78). Because of the respective belief structures, underlying groups’ members possessing diverse demographic backgrounds might possess conflicting preferences and corresponding interpretations of tasks.
These prevailing divergences probably apparent their effects in the form of the intra-group task skirmish. Diversity in the work groups escalates with the escalation of the task conflict. Escalated diversity mainly imply to the larger possibility that underlying individual interactions that entail dissimilar individuals. Members of such groups normally perceive that diverge from their own intra-group task encounter that might be more pronounced. Moreover, cognitive task within the organizations ideally require the experience and corresponding knowledge attained via exposure to purposeful locations and organizational occupancy (ROBERSON, 2013, 115-134). Tasks that pertain to product advancement teams, well-designed backgrounds and company tenure are probably significant since they aid in the determination on an individual’s practical skills, information, expertise and corresponding individual’s viewpoint on an organization’s history. Researchers argue that functional circumstantial coupled with tenure is relatable to the work group tasks. Moreover, age, race and femininity possess low job affiliation.
Underlying empirical evidences notwithstanding controversy of the positive association amidst workplace diversity and organizational performance pertains to the evidence for managing workplace diversity possessing antagonistic implications (KONRAD, 2006, 34-78). Assessment of the effect of diversity upon businesses raise question concerning the presence of any connection amidst workplace diversity and occupational performance. The underlying business benefits of the workplace diversity have been extensively contested because of the apprehended idea (KARSTEN, 2006, 67-127).
Bibliography
KONRAD, A. M. (2006). Handbook of workplace diversity. London [u.a.], Sage Publ.COX, T. (1993). Cultural diversity in organizations theory, research, and practice. San Francisco, Calif, Berrett-Koehler. http://catalog.hathitrust.org/api/volumes/oclc/28113060.html.
ROBERSON, Q. M. (2013). The Oxford handbook of diversity and work. New York, Oxford University Press.
KARSTEN, M. F. (2006). Organizational practices and individual strategies for women and minorities. Westport, Conn. [u.a.], Praeger.ANDERSON, R., & BILLINGS-HARRIS, L. (2010). Trail blazers how top business leaders are accelerating results through inclusion and diversity. Hoboken, N.J., J. Wiley & Sons. http://proquest.safaribooksonline.com/?fpi=9780470593479.
HASENFELD, Y. (2009). Human services as complex organizations. London, SAGE.
KONRAD, A. M. (2006). Cases in gender and diversity in organizations. Thousand Oaks, California, Sage.CLEGG, S., & COOPER, C. L. (2009). The SAGE handbook of organizational behavior . Volume 2, Volume 2. Los Angeles, SAGE. http://site.ebrary.com/id/10501896.
WANG, V. C. X., & KING, K. P. (2009). Fundamentals of human performance and training. Charlotte, NC, Information Age Pub.STAHL, G. K., & BJÖRKMAN, I. (2006). Handbook of research in international human resource management. Cheltenham, UK, E. Elgar Pub.
The effects of the Euro Zone Crisis
The effects of the Euro Zone Crisis
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The effects of the Euro Zone Crisis
Over the past two years, the Euro zone has been going through the worrying discussion regarding how to handle the emerging home grown crisis also known as the Euro zone crisis, which threatens to hurt the European economy. The Euro zone financial systems in recent times have observed three challenges that pose a major threat to the viability of the European Union currency. The crises that are faced by the Euro zone include the banking crisis, which involves the banking sector being undercapitalized and facing liquidity problems (Shambaugh, 2012). The Euro area suffers a major blow. The banks have a restrained interbank liquidity, their future losses in most cases are blurred and uncertain plus they face a shortfall in their capital allocation (Dadush, 2010). The sovereign debt crisis is another problem facing the Euro zones. This involves several countries that have been faced with the increasing bond yields and in the process; they try and challenge the funding themselves and in the end, one country ends up not paying their debts in full (Dadush, 2012). The other crisis affecting the Euro zone is regarding growth and development (Anand, Gupta and Daah, 2012).
This last crisis is the one primarily talking about the level and distribution of growth within the Euro area. The current account discrepancies affecting the peripheral economies have contributed majorly to the Euro zone crisis (Shambaugh, 2012). This means there are certain indicators of credit booming with others portraying a growing difference inside the cutthroat nations within the Euro area. The gaps created grew over a period of ten years and in the process, becoming hard to quickly reverse with no significant changes regarding the exchange rates across member states (Shambaugh, 2012). Such development interrelates in one way or the other and they affect the economy and to a greater extent, the future of the Euro currency in the Euro zones. Managing such economies in the affected currency zones together with the political pressure emanating are the major contributors towards the crisis rather than the currency. The political pressure comes about because there are different constituents that are moving with varying rates, have different fiscal capacities and the different debt reports. The problem arises because all these are tied down to one single currency, which has been adopted by other nations like Greece, Italy, Portugal, Ireland and Spain (Dadush, 2010). This paper focuses on the broad achievement being carried out relating to the Euro zone crisis and the above named countries.
The banking crisis in the Euro zone
The banking crisis in the Euro area has been broad just like their American counterparts. The banks in the area have a high number of total assets especially between 2007. This meant that there were certain discrepancies concerning the data comparability (Dadush, 2010). Due to their large banking system sizes, the majority of organizations rely fully on the financial institutions for monetary support thus making the banking industry a very important industry (Anand, Gupta and Daah, 2012). Banks in most cases fund their operations by means of the short term liabilities they end up getting (Dadush, 2012). These liabilities are withdrawn in the form of demand deposits, which are then invested by the banks in making securities or in the form of loans. In case a bank has a large number of short term funds that are withdrawn constantly, then a problem arises because the bank becomes vulnerable and weakened by the fact that such short term deposits and withdrawals attract a large number of people looking for short term credits and only a handful may end up paying back (Shambaugh, 2012).
A bank’s assets become worthless and insolvent when their loans and investments are less than the money they owe their depositors and the other creditors too (Shambaugh, 2012). Fear makes depositors terminate their funds from a bank. Banks in most cases may not be accountable for their financial earnings thus their depositors fear losing in the process. A great number of short term withdrawals can make even the most profitable bank in the world collapse because the bank cannot meet their high funding at an instant. One main reason for this is the fact that their assets are held up in other forms such as loans and hard to settle securities (Shambaugh, 2012).
Liquidity and solvency end up comprising a bank’s list of problems. It is either the bank cannot pay up their debts because their assets are insufficient or the banks cannot raise the stipulated amount of money within the given time frame (Shambaugh, 2012). The central bank becomes the main donor for a bank that has been faced by the liquidity crisis. In case a bank truly becomes insolvent, it may need to cut down the losses, which must be taken either by the creditors, the equity investors of a bank, the taxpayers, or some form of accepted combination (Shambaugh, 2012). If there is a possibility of an insolvency threat looming, the threat may end up providing a cushion against the expected losses because it would guarantee solvency in case the bank crushes (Shambaugh, 2012). The equity holders still have to suffer heavily due to the imposed losses because they have shares in the banking sector, which have already been diluted. Another reason is the fact that of the possibility of taxpayer’s costs being diluted (Shambaugh, 2012).
The creation of the European Banking Authority has centralized some functions, but supervision and especially the fiscal support are still at the national level. In the Euro zones and globally, the global banking supervision is a problem shared by the national activities. These activities include the free flow of money across and within the borders of the existing member states. Creating a central monetary authority ensures a great deal of the money is under supervision. In Europe, the European Banking Authority is the body mandated to supervise financial support both at centralized and national levels (Shambaugh, 2012). The terms of liquidity, in most cases, is an activity that is conducted by the central bank as it is only the central bank that can instantly come up with as much liquidity as needed. This assumption thus leaves the role of liquidity provision to banks in the ECB, which is a Euro area wide institution. The only limiting factor is that the ECB has no legal responsibility to serve as the lender of last resort. It can operate the same as the central bank but is not officially charged with that kind of responsibility (Obstfeld, 1998).
The liquidity problem in 2007 created a major disaster in the American and European financial institutions. The American price houses’ assets became diluted since a large number of the mortgage values became questionable (Shambaugh, 2012). This made banks borrowing money difficult owing to the fact that their assets portrayed certain levels of discrepancies. One discrepancy was the fact that these financial institutions encountered financial stress with a huge difference between their short term payment rates of the borrowed loans (Shambaugh, 2012). This made the nation’s central banks to step in and solve the looming financial crisis. The first way they acted was by cutting down the rates they charged the banks used to borrow. The second way they saved the banks were by increasing the amount of assets these banks had on their financial books and increasing the quantity of mortgages they made to the banking sector (Shambaugh, 2012). The third way the central banks came to rescue the Euro financial banking crisis was by arranging a variety of financial liquidity swaps. The Federal Reserve provided funds in the form of dollars to the central banks of several nations to act as collateral. This aided such nations especially the Euro zone nationalities that had some form of difficulties in accessing the dollar funds. This shortage came about because such financial institutions had resulted in borrowing short term dollars and held illiquid American assets (Shambaugh, 2012). This financial backup by the Federal Reserve ensured the ECB and other non-American central banks would be able to provide financial support in the form of dollars directly to the needy banks. The sovereign debt crisis and the banking crisis are related in one way or the other. Due to the fact that the banking crisis had not been settled, solvency problems were triggered by the liquidity problems, which acted as a catalyst. A chain of bailouts and agreements was a necessity by the Euro area banks in order to continue to struggle with undercapitalization
The Sovereign Debt Crisis
The sovereign debt crisis has suffered several phases in the Euro zone. One phase was when the European government bonds sky rocketed to very high levels (Shambaugh, 2012). Different investors have different interest rates they demand especially with respect to the bonds from two different nations. One reason for this is in terms of currency. In case one currency is stronger than the other one and is expected to strengthen the other currency, the stronger currency assets have a high value that is worth every penny for a long period of time (Shambaugh, 2012). Numerous investors might be willing to hold on to the strong asset even if the said asset would be trading a lower interest rate. On the other hand, the investors may worry that the government will end up defaulting, which in simple terms means the government is likely to pay a higher rate of interest so as to compensate its investors for the risk (Shambaugh, 2012).
Interest rates within the European region portrayed wider gaps before the introduction of the Euro. This meant that the Euro had a huge significance to the European community. Until the Euro zone crisis the interest rate gaps were very minimal. Countries such as Greece joined the Euro recently due to the fact that all Euro countries became neutral from defaulting (Shambaugh, 2012). During the first years of the Euro crisis, the spreads were relatively low but spread as the years progressed. Greece was affected in 2010 by this crisis as it spread to other countries. By definition, default means that an affected country cannot be able to pay back its borrowed debts (Shambaugh, 2012). The Euro sovereign debt predicament is usually viewed more often than not by means of the financial extravagance, which is heightened by the fact that Greece was the first country to have experienced this looming crisis. Greece is known for its extravagant spending and their inaccurate government finances that have been reported in recent times (Shambaugh, 2012). Irresponsible fiscal procedures were the main cause of this crisis and the main solution to curbing this problem was by having stringent measures in place especially regarding the financial expenditures. The international monetary fund acted as a subsidiary reserve in case such nations could not be able to meet up their short term financial budgets (Shambaugh, 2012). In most cases, a bank crisis acts the same as a sovereign crisis. This is because a nation that can be able to fund its financial needs and at low interest rates is said to be solvent. In case that same country is forced to pay a high interest rate, it is said to be insolvent. This insolvency can still occur even if the said country’s primary budgets are balanced accordingly (Shambaugh, 2012).
The Euro Area Growth Crisis
Most nations in the world including the Euro zone emerged a fresh from the 2009 recession, which saw the growth rates improving. The Euro area appeared to have a tremendous growth as compared to other nations like America or Asia. Sentiments within the European nations began to vary. Germany as a nation had a more negative sentiment regarding the Euro zone crisis as compared to the other member states including Spain, Portugal Greece and Italy among others (Shambaugh, 2012). These sentiments included both the end user and big business self-assurance reported by the European Commission. When the crisis was at its peak, Germany changed its sentiments into a more rebounded statement during the 2009 and 2010 era (Shambaugh, 2012). By the end of 2010, Germany’s sentiments became positive and re-assuring due to the fact that they had improved beyond the Euro zone crisis (Shambaugh, 2012). This positive attitude became widespread all over the Euro zone.
Unemployment was one major factor that resulted in Germany’s negative attitude. During the mid-2010 period, the employment rate in Germany as well as other northern tier nations went below the expected mark. The Euro zone had an average of 10 percent unemployment rate, which continued to rise even after the recession period had come to an end (Shambaugh, 2012). The Euro unemployment rate in the member states, GIPSI’s continued to rise even by the fourth quarter of 2011. This gave birth to new unemployment rates of 10.7 percent. The rate of unemployment includes both the unemployed youth who average nearly 50 percent together with the elderly (Shambaugh, 2012).
The growth imbalance in the Euro zone is often described as an imminent problem regarding the current imbalances that have not been accounted for within the Euro area (Wolf, 2011). The large existing account deficits preceding to the crisis and the overall debt build up constitute the major problem that affects Euro zone member states (Wolf, 2012). The current growth crisis and the current account discrepancies are linked together. In addition, the investment inflows have helped to increase prices, and thus dipping the competitiveness of the borrowing nation states. Furthermore, as the prices amplify in the nonessential countries, it means their real interest rates have fallen compared to the further Euro nations therefore, leading to more borrowing (Lane, 2006). Improved exports or in other cases the reduced imports could add to the Gross Domestic Product if one is given how far the financial systems are from complete employment.
In addition, the imbalances ahead of the emergency tinted the buildup of debit, which in recent times requires painful deleveraging. Blanchard and Giavazzi (2002) argued that the existing account deficits that are growing in recent times may not present a problem within the Euro area since they may be a simple representation of the poorer countries that have an elevated projected growth rate, which helps in boosting their rates of consumption in the newly unified market. According to Obstfeld (2012), more policy makers ought to try and remain cautious regarding the current account deficits especially within the currency unions. This is because after monitoring the Euro zone for a period of the ten years, then turn hazy especially when the national government is involved and is responsible for the nation’s financial stabilization (Obstfeld, 2012).While comparing the Euro zone and the American zones, the American economy is much more distinct.
The United States also has an insignificant large disparity especially when it comes to addressing the economic nature of its different regions. New York for example acts as the financial center, Hawaii acts as the tourism center, and the gaps across the industrialized concentration from the Midwest to the Northeast are almost comparable to the gaps created from Germany to Greece. Even though there are similar situations, America has not been able to see the perseverance necessary in their labor market outcomes as compared to those outcomes experienced in the Euro zones (Obstfeld, 2012). In contrast to the Euro region, the rates of unemployment are falling into the main unemployment rate states in present America. The range of unemployment rates instead of rising, they are falling greatly (Obstfeld, 2012). The range of unemployment rates across the states in America have fallen from a high of 11 percent to reach the 9.3 percent mark between mid-2010 until the end of 2011. This figure is double the figure obtained during the pre-crisis in the Euro zone (Obstfeld, 2012).
The Euro crisis in order to come to an end, governments ought to be transparent. When an unsound government tries to rescue another unsound government, then dealing with fiscal discrepancies does not come to an end (Dadush, 2010). Countries like Spain, Greece, Portugal and Italy, for example, have a more than 6 percent of their gross domestic product being on the hook in support of the agreed facilities. This is not inclusive of counting any financial losses that the European Central Bank might end up losing on the government bonds they have agreed to purchase (Dadush, 2010). Such countries lack that amount of money due to the fact that their financial accounting books are not accountable fully. This together with the current gross domestic product ration in the advanced nations, even the financial support of countries like Germany and France among the others cannot become successful (Dadush, 2010). Most European nations do not prefer reforms especially in their financial sectors. The politicians tend to hide the severity of the financial situations to the nation’s citizens. These politicians ought to understand that if they want the Euro zone to move further ahead especially with respect to the world economy, they must address the eminent issues instead of enjoying the minimal available funds obtained from the Federal Reserve. Addressing extravagance ought to be the first thing on their list of agendas. Instead of postponing the reforms again, the political leaders of the European countries ought to use the available time they just bought to build up their political coalitions needed in order to implement the essential changes (Dadush, 2010).
Countries such as Spain, Italy and Portugal being member states of the Euro zone, ought to cut down their financial budgetary deficits. Reducing or in such extremes freezing the government wages would come in handy as well as conducting reforms in the labor markets in a bid to boost the productivity and claw back some of their lost competitiveness as compared to countries such as Germany and France (Dadush, 2010). On the other hand such wealthier countries with productive economies must take more drastic and aggressive measures in addressing their national domestic demand in a bid to keep Europe from a financial deflation crisis (Dadush, 2010). When it comes to addressing the crushed single market trend, the affected nations ought to take into account problems arising from such areas. An example is taking into account the devastated single market especially when deciding what to give up in a bid to save the Euro in terms of its national sovereignty. For the non-Euro member states, the financial crisis endured by the Euro states served as a lesson that goes beyond the recession period. When they are making decisions regarding the amount of fiscal support they are willing to contribute to the Euro zone bailouts, and how to a great extent the two-speed Europe they are all set to agree to, the non-Euro states ought to take these financial expenses into account (Sterdyniak, 2010). The members of the business community have a greater role to play in terms of the economy. They ought to become aware of the benefits gotten from the single market and what significance they have towards their businesses and especially while addressing the Euro zone crisis. The business people ought to realize and clearly define their interests and then try and lobby enthusiastically for a permanent solution in addressing the crisis. The solution would be essential in ensuring their businesses are carried out in a favorable manner. The single market has been a major project, which has brought about a large number of potential benefits in Europe. These benefits have improved the consumer’s tastes and preferences for the easy production soared to the greater European market.
Ever since the Euro initiation in the year 1999, one can compare the relative pricing against the rate of inflation within the region. Ireland has been the only nation that has been able to qualify as an internal devaluation having a substantial significance while omitting Germany’s experience from a slow growth rate in trade during the late 1990’s to a much better economic nation performing above average during the early 2000 era (Darvis, 2011). Most Euro zone countries including Spain and Greece have lost their competitive nature especially with regards to the Euro zones and Germany too. Germany of all the nations has gained modestly and tremendously against the overall Euro area (Shambaugh, 2012). The rates of unemployment have increased greatly over the preceding levels with the nominal gross domestic product declining or maintaining a flat rate for several years. One ought not to attribute this change in the financial weakness to the domestic depreciation but instead of this, the depreciation rates ought to show a trend in case there are severe economic contractions with a substantially higher trend in the rates of unemployment (Darvis, 2011).
Sharing a single economic currency especially in countries that have a wide and diverse economic structure is not economically viable for such countries. Because these countries share this single economic currency, it would be more costly than expected. Harmonization of the financial policies together with the economic policies and the social policies may be required during such times (Sterdyniak, 2010). Another way of dealing with the Euro crisis is by restraining the spending policies by increasing the taxes as soon as the healthy economic recovery has been established. Maintaining the short term stimulus efforts in stronger economic growth becomes the best and most suitable long term debt recovery solution because the global recovery still depends on the government support. For countries that are planning to join the Euro zone member states, they should first look at their competitiveness problems first before joining this would help to counteract the nation’s recession (Sterdyniak, 2010).
Summarily, the Euro zone crisis has brought about a negative economic influence in Europe and the rest of the world. Numerous countries have resulted in unemployment because there are few funds that have resulted from foreclosure of several financial and industrial institutions. Addressing the problem by the member states and the international community was necessary so as to ensure the countries have become better as time moves on. In a bid to save the Euro zone nations, the Federal Reserve acted as the financial supporter to the central banks of the Euro zone fiscal institutions. If it had not been for the poor management of funds, poor accountability and lack of good financial control measures, the Euro zone crisis could have been avoided.
Reference
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Wolf, Martin, 2012, “The pain in Spain will test the euro,” Financial Times, 3(6), 2012.
Preparation for the Meeting
Task 1
Plan
The management and leadership of Adept Owl Games Company aims to develop, publish, and distribute card, board games, and dice for all ages. In the last three months, the company’s sales have stagnated in a period where the firm has traditionally performed very well. It is the intention of the leadership to address the issue and make a turnaround in the next quarter. The executive management, in the last board meeting, recommended a meeting to deliberate on the way forward. The topic will be: Quarterly Review and Way Forward for the Next Quarter.
Preparation for the Meeting
Notice of the upcoming meeting will be provided to every department head and other company officers using their work addresses. The notices will include proxy forms. Proxy forms may be submitted by a department head 24 hours to the meeting. The meeting will be held as a crisis meeting. The venue is chosen within the company premises Social Hall to ensure maximum attendance and to reduce logistical costs.
Responsibilities for Conducting the Meeting
The company secretary, in consultation with the directors and the department heads, will prepare the agenda and send invitations to all participants
The directors will also appoint the scrutinizer
The secretary will also be required to distribute the notices, receive feedback, prepare the minutes, organize the refreshments, provide stationery, and ensure that the meeting happens on time
Minutes Preparation
The minutes will be prepared and distributed via an electronic format. Emails will be sent to all relevant participants, and a copy retained by the company secretary for record purposes. The company directors and a member of the executive team will initialize and sign every page of the minutes.
Meeting Papers Distribution
Distribution of meeting papers will be through courier services and an email follow up to ensure receipt. Every participant will receive the papers at least 7 days prior to the meeting.
Invitation to Attend Quarterly Review Deliberation of the Adept Owl Games Company
To: Executive Leadership, Directors, Department Heads:
This is to inform all department heads that there will be a meeting to deliberate on the quarterly performance of each department. Company sales have rather stagnated over the last three months, prompting a need to conduct an internal review and to set the way forward for the next quarter. This invite is extended to every head of department as an indication of the commitment of the company to meet shareholder objectives and to also enforce the need to remain productive. All department heads are invited to the company’s Social Hall within the premises at 11:00 A.M. on 10, August 2021. Every department head is expected to attend and all are requested to submit their proxies to confirm attendance through representatives.
Minutes of the Meeting Template
Location:
Date:
Time:
Attendance:
Agenda Items:
Action Items:
Appendix 1
Meeting requirements form
Meeting Requirements Form
Chairperson Mr Smart Guy
Department Sales and Marketing Department
Meeting name Quarterly review and way forward for the next quarter
Meeting details
Date 10.08.2021 Time 11:00 A.M.
Location Social Hall Budget $650
Meeting format
Purpose Quarterly review and way forward for the next quarter
Agenda Consideration of the previous meeting held with the attendance of the executive branch and the board of directors
Initialization and signing of minutes by members present
Reading of the latest company performance report
Quarterly review and way forward for the next quarter
Any other matter
Participants Internal External
The CEO
The CFO
The COO
Directors
Department Heads
Proxy of the above External Auditor
Independent director
Speakers CEO and Company Secretary
Seating arrangements Round table sitting with the CEO and company secretary sitting at opposite sides of the table
Video or teleconference requirements Zoom meeting with participants working from home or who have work commitments in other areas
Supporting materials
Pre-reading Financial reports
Meeting documentation Minutes
Meeting paper
Notice
Agenda
Resolutions
Equipment requirements Zoom account, stationery items, microphone and loudspeakers, camera, financial data analysis software
Hospitality requirements
Catering requirements Refreshments, water bottles, lunch
Accommodation requirements Booking of a hotel room for the external participants from outside the city
Other requirements
Special needs of attendees Disabled persons accessibility
Other organisational requirements for conducting meetings Updated list of participants and agenda
Applicable conventions for conducting meetings Formal preparation and presentation of the meeting agenda
Formal discussion of way forward and suggestions from department heads
Meeting code of conduct as outlined in the company’s employment contract
Full attendance from the expected participants with exceptions where applicable
Fairness and accountability in debating the way forward for the company
Legal and ethical requirements for conducting meetings The meeting will strictly adhere to the gender representation rules stipulated in the Corporation Act
The Corporation Act guidelines apply in every other realm
In the decision-making process, fair judgment will be observed through a poll or show of hands
Other specific requirements Proper dress code as per the company guidelines
Attention to accessibility for persons with disabilities
Availability of a medical facility
Adherence to COVID-19 guideline son social distancing and wearing of face masks
Appendix 2
Meeting preparation action plan
Meeting preparation action plan
Meeting name: Quarterly review and way forward for the next quarter
Meeting date: 10.8.2021
Chairperson/host: Mr Smart Guy
Action required By whom By when
Notice preparation Company secretary with authorization from the directors and department heads 21 days before the meeting
Gathering postal addresses and email addresses to send notices Secretary 21 days before the meeting
Preparation of minutes of the previous meeting and agenda for the next secretary 14 days before the meeting
Scrutinizer appointment Department heads and the directors 14 days before the meeting
Sitting arrangement and consultation Secretary A day before the meeting
Refreshments Secretary A day before the meeting
Polling requirements Secretary 7 days before the meeting
Stationery Secretary 7 days before the meeting
Preparation of minutes of the meeting Secretary 10.08.2021