MINUTES OF DISPOSAL MEETING

MINUTES OF DISPOSAL MEETING 4TH MEETING

DATE & TIME THURSDAY 28th April 2022, from 10am to 12noon

VENUE Company’s boardroom, HQ

MEMBERS PRESENT

George Gicheru

Carolyne Okango

Loice Chepchirchir

Stanley Chemweno Chairman

Member

Member

Secretary

Apologies

Japhet Samoei Member

Agenda To receive and consider request from M/S Numerical Machining Complex Limited.

To receive and consider report on memo from the Managing Director dated 10/2/2022 on the following ;

Inventory of used tyres and tubes returned to stores.

Inventory of used computers, printers and parts returned to stores.

Inventory of used pipes and fittings recouped through replacement of water lines.

Inventory of used water meters returned to the stores.

AOB related to disposal process.

The meeting started at 10.00am after prayers by Carolyne Okango. With the requisite quorum the chairman welcomed members the meeting. 1.0 Min DC/04/2022: To receive and consider request from M/S Numerical Machining Complex Limited. The committee noted that the government lifted ban on scrap metal dealings, the committee resolved to recommend that the process be

Competitively hence be advertised in the tender.

OR

Disposal as Government to Government to M/S Numerical Machining Complex Limited since its government entity.

2.0

a Min DC/04/2022: To receive and consider report on memo from the Managing Director dated 10/2/2022 on

Inventory of used tyres and tubes returned to stores. The total number of used tyres in the stores reported as follows;

1. Medium size – 129 no

2. Backhoe 7 no

3. Motor cycle 26 no

Also included are used batteries 13 no

The committee recommends for disposal through public auction. 2.0

b Min DC/04/2022: To receive and consider report on memo from the managing director dated 10/2/2022 on Inventory of used computers, printers and parts returned to stores The company requires to develop a policy on disposal of e-waste. The committee recommends disposal through e-waste management upon development of the policy due to the sensitivity of matter on the environment. 2.0

c Min DC/04/2022: To receive and consider report on memo from the Managing Director dated 10/2/2022 on Inventory of used pipes and fittings recouped through replacement of water lines The committee will on 5/5/2022 visit the company’s new water pipeline installations. This will be performed with the support of a guide from user department to take stock of used pipes and fittings. 2.0

d Min DC/04/2022: To receive and consider report on memo from the managing director dated 10/2/2022 on Inventory of used water meters returned to the stores The committee recommends the disposal of the meters as scrap through public auction upon dismantling to remove the gears parts. 2.0 Min DC/04/2022: AOB related to disposal process The committee recommended for capacity building or bench mark on e- waste management since it’s a new mode of disposal to ELDOWAS.

The company to explore legal and regulatory framework on disposal of assets to government institutions.

Minutes Confirmed for circulation:

George Gicheru chairman Date 28th April 2022

Stanley ChemwenoSecretary Date 28th April 2022