Steps for Job Analysis

A job analysis is a purposeful, systematic process for collecting information on the important, work-related aspects of a job.  The following are steps to consider as you prepare your reports.

Step 1:  Read chapter 4 & 5.

Step 2:  Select a job (position).  Try to find one you have some interest in, as well as one in which you know someone who currently holds the job.  This job will be also be the focus of the remainder two portions of the Planning Activity.

Step 3:  Choose and apply a job analysis method.  Explain its purpose and your rationale for its use. Discuss its source (i.e., Where did the data come from?).

Step 4:   Acknowledge how this position works with other positions in the work environment (internal & external). Be specific. Provide examples.

Step 5:  Construct a Job Requirements Matrix (See notes on Job Requirements Matrix).  To create this matrix, enough information has to be collected about the job to do the following:

Develop tasks statements (What is done, what is produced, materials used, who is it done for?)

Divide the tasks into dimensions

Rate the importance of the tasks

Identify the KSAO’s

Rate the importance of the KSAO’s

Determine the context  in which the job will be performed

Develop and write a job description for the job including the essential functions of the job

Develop and write the job specifications for the job

The position data can be collected from anywhere you choose.

Create a written report documenting the process you undertook to complete the steps.  I am interested in reading your thought and decision making processes so that I can understand what you did and why.  This report can be no longer than 3 pages (typed, double-spaced).

The actual outputs from the Steps (e.g., the task statements, etc.) should be placed in an Appendix.  Be sure to reference the items in the Appendix in the 3-page report.  The appendix can be any length and may include graphs, charts, and exhibits.